Cash Handling & Receiving
- Learn how to make deposits and handle large amounts of cash.
- Learn the departments, Bursar's Office and Cash Management responsibilities when it comes to handling and depositing monies.
- Learn how to reconcile your deposits to your FRS accounts.
- Find out "What to do in case of a Robbery" - UAPD presentation.
- Discuss why it's important to have written Cash Receiving procedures.
- Understand how to safekeep undeposited funds.
Recommended by Internal Audit for people who are accepting monies and/or making deposits on behalf of the University.
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FFX-Fixed Asset Screens
- A two hour class that covers the FRS Assets screens.
- Learn how to query tagged equipment and how to change data.
- Recommended for people who are responsible for departmental inventory.
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Foundation Financial Services Policy and Procedures
- The Foundation Financial Services Policy and Procedures class will cover documentation requirements for deposit and disbursement into UA Foundation accounts as well as an overview of the UAFDN.org site. We will also have staff available to answer questions regarding UA gift accounts, scholarship transfers and Raiser's Edge issues.
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FRS Accounting Structures
This class will focus on:
- Basic accounting terminology
- What debits and credits are and how they relate to FRS
- FRS account numbering
- Sources of funding
- FRS accounting screens
- Basic FRS account management requirements
This class is a prerequisite to FRS Expenditure Policy and FRS Reports, Reconciliation and Corrections classes.
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FRS Expenditure Policy
- Learn how to process transactions by determining allowability, the appropriate account, object code and document to use
- Learn the how, what, whys and where's of the Check Request
This class is recommended to people who will be processing or approving departmental transactions in accordance with UA administrative policies and procedures.
Prerequisite: FRS Accounting Structures is a prerequisite for this class.
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Information Services Web (ISW) and other FSO On-line Resources
This class will provide a basic overview of how to navigate through the FSO Web Pages, the Information Services Web, and other resources available online such as:
- Accounts Payable Invoice Imaging
- Electronic Reports
- eForms
- Expense Reimbursements
- Policies & Procedures
- Employee Link, and much, much more.
If you are going to take this class, please subscribe to ISW before coming to class, and remember to bring your login and password with you.
To subscribe to ISW: Go to http://www.fso.arizona.edu/isw/, click the "New User" button and fill out the form. A confirmation email will be sent to you immediately. If you have any questions, please contact support@fso.arizona.edu.
- Recommended for individuals who are new to their positions or are interested in a refresher on basic navigation through ISW and other business resources available on-line.
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Interdepartmental Billing
Note: This class is only available as a tutorial.
- Learn how the IDB units on campus process paperwork and how to complete the IBF.
- Recommended for people who will be purchasing goods and services interdepartmentally and for units who will be providing goods and services to other departments.
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Internal Controls
Learn the measures to be adopted within an organization to:
- Safeguard Assets (cash, inventory, or other items of value).
- Check accuracy of accounting data (reliability and integrity of information)
- Promote operational efficiency (economical and efficient use of resources)
- Encourage adherence (compliance) to prescribed managerial policies
- Accomplish objectives and goals
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OLR - Introduction to OLR and dPRs (On-Line Requisitioning)
- A three hour class that teaches the basics of OLR.
- Learn how to create, approve, modify and research and query dPRs (electronic Purchase Requisitions).
- Recommended for people who will be using OLR to process and approve dPRs.
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OLR - Advanced OLR - Purchasing
Note: This class is available only as a tutorial.
- Learn how to process Bids, Change Orders and delete dPRs.
- Prerequisite: Beginning OLR or ability to create a dPR.
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PCard Documentation Standards
This class is devoted to a discussion of the documentation and other information necessary to adequately support purchases made with the PCard. Topics Included are:
- Submitting documents to FSO
- Scanning issues
- Accounting for all transactions in a monthly cycle
- Documenting disputes and fraudulent transactions
- Final itemized original receipt/invoice
- Other documentation and information needed to support transactions
- Need for business purpose
- Travel enhancement, PCard Plus documentation requirements
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Purchasing Policies & Procedures
Prerequisite: Beginning OLR is a prerequisite for this class. Don't attend without it. You should also complete the Bids and Change Order sections of the Advanced OLR Tutorial.
Learn:
- who has the real authority to make purchases for UA
- about special purchasing processes including contracts and conflict of interest
- how Purchasing processes your dPR
- the characteristics of Bids, regular Purchase Orders, Change Orders and Prepaid Purchase Orders
- what Purchasing, Receiving and Accounts Payable do with a Purchase Order
What to bring to class with you:
- your FRS user ID and password
- a recent dPR number
- a fairly recent Purchase Order number on which at least some payments have been made
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Stores
- Learn how another large billing unit on campus operates and how to request and process transaction through Stores.
- Recommended for people who will be purchasing goods and services through Stores.
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Surplus Property
- Learn how to dispose of excess University property and how to acquire surplus property.
- Recommended for people who will be disposing of University property and anyone interested in purchasing University surplus items.
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Travel
- Learn the UA travel policies and procedures and how to fill out the Travel Authorization and Travel Expense Report.
- Recommended for people who process departmental travel requests and for people who will be traveling on University funds.
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Special Fiscal Year End Reporting:
Inventory, Accounts Receivable,
Deferred Revenues, Prepaid Expenses & Deposits
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